2009-0138
INTRODUCED BY: PAUL J. HOGAN, PE, COUNCILMAN, DISTRICT IV
RESOLUTION NO. __________
Title
A resolution to amend the Parish Council Expense Regulations, Travel, Reporting.
Body
THE ST. CHARLES PARISH COUNCIL HEREBY RESOLVES, to amend the Parish Council Expense Regulations, Travel, Reporting to be amended as follows:
AS WRITTEN
Prior to traveling on official business, a Councilmember shall submit a Preliminary Report to the Parish Council one week prior to departure outlining the event, sponsor of event, date of event, location of event, mode of travel, purpose of event, reasons for attending, and proposed expenses to be incurred.
Prior to final reimbursement for expenses incurred, a Final Report [handwritten] must be submitted to the Parish Council summarizing benefits to St. Charles Parish.
REVISED
Prior to traveling on official business, a Councilmember shall submit a Preliminary Report to the Parish Council via the Council Secretary one month prior to departure outlining the event, sponsor of event, date of event, location of event, mode of travel, purpose of event, reasons for attending, a statement indicating whom the Councilmember will be representing (their District or Division, or the Council) and proposed expenses to be incurred. In cases where travel is scheduled on short notice (less than one month prior to departure), a Preliminary Report as described above shall be forwarded to the Council Secretary concurrently with the Councilmember's written authorization for the expenditure of their annual travel allotment. Upon receipt of the Preliminary Report by the Council Secretary, the report shall be faxed to each Councilmember. Preliminary Reports are not required when the Council is to travel as a whole to State and National Conventions or any other event.
Prior to final reimbursement for expenses incurred, a Final Report [handwritten] must be submitted to the Parish Council summarizing benefits to St. Charles Parish.
Vote
The foregoing resolution having been submitted to a vote, the vote thereon was as follows:
And the resolution was declared adopted this day of , 2009, to become effective five (5) days after publication in the Official Journal.
Revised.2.Amend Expense Regulations - Reporting.doc
CHAIRMAN:______________________________________________
SECRETARY:_____________________________________________
DLVD/PARISH PRESIDENT:_________________________________
APPROVED:______________ DISAPPROVED:__________________
PARISH PRESIDENT:______________________________________
RETD/SECRETARY:_______________________________________
AT:_______________ RECD BY: _____________________________