2025-0359
INTRODUCED BY: MICHELLE O’DANIELS, COUNCILWOMAN, DISTRICT V
WALTER PILIÈ, COUNCILMAN, DISTRICT III
ORDINANCE NO. ____________
Title
An ordinance to amend the St. Charles Parish Code of Ordinance, Chapter 2, Administration, Article I. In General, Section 2-2. Fees of copies of documents. (a), (b), and adding (d).
Body
WHEREAS, in keeping up with the volume of work involved in fulfilling public record requests, it is the desire of St. Charles Parish to revise and add fees to more clearly reflect the actual cost of reproduction of documents.
THE ST. CHARLES PARISH COUNCIL HEREBY ORDAINS:
SECTION I. That the Code of Ordinances, Chapter 2, Administration, Article I. In General, Section 2-2. Fees of the copies of documents. (a) is hereby amended with current fee chart deleted in its entirety and replacing with new fee chart below.
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Paper Documents (Includes paper copy, printed photocopy, photostatic copy, etc.) |
Electronic Documents |
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Viewing documents |
Free |
Free |
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Code of Ordinances |
$200.00 |
Free |
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Code of Ordinances-Supplements |
$30.00 |
Free |
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Zoning Ordinance of 1981 - Code Book-Appendix A |
$0.50/pg. Maximum Charge $150.00 |
Free |
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Subdivision Regulations of 1981-Code Book-Appendix C |
$0.50/pg. Maximum Charge $150.00 |
Free |
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Bid specification packet |
$0.50/pg. or As determined in bid advertisement |
0.50/pg. or As determined in bid advertisement |
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Bid Results |
$0.50/pg. |
0.50/pg. |
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Any adopted long range plan |
$50.00 |
Free |
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Budget book |
$30.00 |
N/A |
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Unaudited financial statements |
$0.50/pg. (Maximum Charge $100.00) |
Free |
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Audited financial statements |
$0.50/pg. (Maximum Charge $100.00) |
Free |
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Miscellaneous documents |
$0.50/pg. |
Public Portal / 1-10/pgs - Free |
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Miscellaneous documents |
$0.50/pg. |
Public Portal / 11-100/pgs - $5.00 ($5.00 per 100/pgs thereafter, Maximum Charge $5,000.00) |
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Miscellaneous council records generated on plotter printer, per sheet |
$5.00 |
N/A |
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E-mail Requests (terms, names and date parameters must be furnished by the requester) |
$0.50/pg. |
0.25/pg. |
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Hardware & Other |
Fee |
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DVD / DVD-R 4.7 GB - per DVD |
$0.50 |
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DVD duplication of video recording |
$5.00 |
$5.00 |
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USB Flash Drive 8 GB - per Flash Drive |
$9.00 |
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USB Flash Drive 16 GB - per Flash Drive |
$10.00 |
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Nonsufficient fund check fee |
$30.00 |
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GIS MAPS |
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Size |
Matte |
Glossy |
Laminated |
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8.5 x 11 |
$2.00 |
$3.00 |
$4.00 |
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8.5 x 14 |
$3.00 |
$4.00 |
$5.00 |
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11 x 17 |
$4.00 |
$5.00 |
$8.00 |
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18 x 24 |
$8.00 |
$11.00 |
$17.00 |
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26 x 39 |
$18.00 |
$25.00 |
$39.00 |
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42 x 60 |
$44.00 |
$62.00 |
$97.00 |
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Data-CD/DVD (general data, streets, parcels, etc.) |
$20.00 |
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Custom-CD/DVD (data, extents, tables, etc.) |
$40.00 |
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Imagery-DVD/hard drive (hi resolution aerial photos) |
$75.00 per grid |
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$500.00 whole parish on provided hard drive |
The actual costs for postage shall be added to all documents which are mailed.
SECTION II. That the Code of Ordinances, Chapter 2, Administration, Article I. In General, Section 2-2. Fees of the copies of documents. (b) is hereby amending with new text underlined and deleted text in strikethrough:
(b) Either the parish council or the parish president may, whenever the council or the president shall deem it of public interest, waive the charge for any photostatic copy or copies of any ordinance, motion, resolution, or other record of any proceeding of the council. The council secretary may waive the charge for any such copy of copies requested by a governing body, a public official, or a parish board or agency, or public bidder.
(c) Such fees as are collected under this section shall be the property of the parish and shall be accounted for by the officer or employee receiving same. All employees providing documents to the public shall complete the required invoice for proper billing at the time services are rendered.
SECTION III. That the Code of Ordinances, Chapter 2, Administration, Article I. In General, Section 2-2. Fees of the copies of documents. to add (d) is hereby adding with new text underlined:
(d) Payments for documents using a credit card will be subject to processing fees.
The foregoing ordinance having been submitted to a vote, the vote thereon was as follows:
And the ordinance was declared adopted this _______ day of ___________, 2025, to become effective five (5) days after publication in the Official Journal.
CHAIRMAN:______________________________________________
SECRETARY:_____________________________________________
DLVD/PARISH PRESIDENT:_________________________________
APPROVED:______________ DISAPPROVED:__________________
PARISH PRESIDENT:______________________________________
RETD/SECRETARY:_______________________________________
AT:_______________ RECD BY: _____________________________